QuietRoom
Concept · An encrypted practice diary for solo therapists and hypnotherapists. Session notes, package balances, late-cancellation enforcement, and per-client bespoke audio — all GDPR-clean and SAR-ready, the way Cliniko isn't.
01 · QuietRoom
The problem
Solo therapists and hypnotherapists run their entire clinical life on goodwill and Notes.app. Session notes scatter across Google Docs, paper diaries, and the occasional WhatsApp self-message. Package balances live in their head. Late cancellations cost real money but the awkward conversation costs them clients. Hypnotherapists email bespoke MP3s with no expiry or watermark — a GDPR breach waiting to happen. The ICO is unforgiving and being struck off is the quiet 3am fear.
What we built
QuietRoom is the calm, encrypted workbench a solo practitioner actually wants on their iPad between sessions. Every client has a single locked file: intake, consent record, package balance, structured session notes, and — for hypnotherapy — a vault of bespoke audio recordings with watermark and 30-day expiry. Late cancellations auto-flag against your 24h policy with a one-tap charge or waive. ICO registration sits front-and-centre. Subject Access Requests export in one click, fully redacted of third parties. It is deliberately not a calendar — Cliniko and Calendly already do that. It's the bit they don't.
What it does
Features, no fluff.
Encrypted client file — intake, consent, package balance, structured notes, all in one locked place
Package tracking — '4 of 6 sessions used', auto-prompt when it's time to renew
Late-cancellation enforcement — flagged against your 24h policy with one-tap charge or waive
Bespoke audio vault (hypnotherapy) — per-client recordings with watermark, listen-only links, 30-day expiry
Between-session check-in — a private link your client uses to log mood / sleep / homework, you see the chart at the next session
ICO compliance status panel — registration number, retention policy, breach-log shortcut
One-click Subject Access Request export — auto-redacts third-party names from notes
Deliberately not a calendar — pairs with Cliniko, Calendly, or Square; doesn't fight them
Interactive concept
Play with the concept.
This is a fully interactive concept — click around, change things, see it react. If the shape fits your business, we can build the real version connected to your data in a few weeks.