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Live app — try it freeOperations · Governance· Holborough Lakes Residents' Association· Built in ~2 weeks to first use · continuously improved

HLRA Action Portal

Turn committee meetings into tracked, owned, closable actions — with AI-powered reports, integrity checks, and an invite-only workspace.

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Dashboard — at a glance: Total Actions 9 (5 open, 3 closed, 1 archived), Completed with completion rate, In Progress, and an Overdue tile with red-border attention cue. Plus a status donut, priority bar, and assignee load chart.
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01 · Dashboard — at a glance: Total Actions 9 (5 open, 3 closed, 1 archived), Completed with completion rate, In Progress, and an Overdue tile with red-border attention cue. Plus a status donut, priority bar, and assignee load chart.

Actions tracked
60+
Avg. close time
↓ 38%
Meetings covered
Every one
Categories
15 bespoke

The problem

Committee meetings were producing pages of notes, but the actions that came out of them vanished. No one knew who owned what, deadlines slipped, and the same items resurfaced meeting after meeting with no view of risk or velocity.

What we built

A private, invite-only portal where every meeting action is captured with an owner, category, due date, and priority — then backed up by AI-generated reports, meeting-review packs, and admin tools for reference integrity and bulk cleanup. Committees get a live dashboard, per-action comment threads, and printable reports for every meeting, without buying a full project-management suite.

What it does

Features, no fluff.

Invite-only workspace — username or email login, per-group permissions

Create actions with owner, category, priority, due date and notes

Statuses: Not Started → In Progress → Deferred → Done

Live Dashboard — totals, completion rate, status donut, priority bar, and assignee load

AI Insights — executive summary, health score, velocity trend, and prioritised risk alerts

Meeting Review reports — PDF exports with Open / Closed / Overdue / Deferred breakdown

Admin Tools — reference integrity, renumbering, and orphan-action cleanup

Categories, groups, multi-tenancy, audit trail, and feature-flag control

It's live — not a mock-up

A real, production app you can use today.

Every screen below is from the real, running app. Open the live app to explore it properly.

Live & hosted

Open HLRA Action Portal in a new tab.

Open the app
Dashboard — at a glance: Total Actions 9 (5 open, 3 closed, 1 archived), Completed with completion rate, In Progress, and an Overdue tile with red-border attention cue. Plus a status donut, priority bar, and assignee load chart.
01 · Dashboard — at a glance: Total Actions 9 (5 open, 3 closed, 1 archived), Completed with completion rate, In Progress, and an Overdue tile with red-border attention cue. Plus a status donut, priority bar, and assignee load chart.Open
Create New Action — a single dialog captures Title, Description, Category, Assignee, Date Raised, Due Date, Priority, and Status. No endless form.
02 · Create New Action — a single dialog captures Title, Description, Category, Assignee, Date Raised, Due Date, Priority, and Status. No endless form.Open
Categories — 15 bespoke categories (Estate Maintenance, CCTV, Insurance, Lake, Utilities, Village Hall, Social & Events, Roads/Vehicles/Parking, Security & Alarms, etc.) tailored to what this committee actually deals with.
03 · Categories — 15 bespoke categories (Estate Maintenance, CCTV, Insurance, Lake, Utilities, Village Hall, Social & Events, Roads/Vehicles/Parking, Security & Alarms, etc.) tailored to what this committee actually deals with.Open
Reports · AI-Powered Insights — Executive Summary in plain English, Health Score (15 here = critical), Velocity Trend (Declining), Risk Level, and specific AI Risk Alerts with mitigation steps like 'Immediate review meeting required – either complete within 7 days, reassign with executive oversight, or formally close'.
04 · Reports · AI-Powered Insights — Executive Summary in plain English, Health Score (15 here = critical), Velocity Trend (Declining), Risk Level, and specific AI Risk Alerts with mitigation steps like 'Immediate review meeting required – either complete within 7 days, reassign with executive oversight, or formally close'.Open
Reports · Meeting Review — the pre-meeting pack: Total Open, Recently Closed, Overdue, Due in 5 Weeks, Deferred for Review, plus a detailed overdue-actions list. One click to Generate / Download PDF / Email.
05 · Reports · Meeting Review — the pre-meeting pack: Total Open, Recently Closed, Overdue, Due in 5 Weeks, Deferred for Review, plus a detailed overdue-actions list. One click to Generate / Download PDF / Email.Open
Admin Tools · Settings — feature-flag control (e.g. the Meetings module), Super Admin access, and a Multi-Tenancy note explaining per-group overrides.
06 · Admin Tools · Settings — feature-flag control (e.g. the Meetings module), Super Admin access, and a Multi-Tenancy note explaining per-group overrides.Open
Admin Tools · Groups — multi-tenant workspaces (HLRA / Social / HL Transition) each with their own reference prefix (ACT / SOC / TRA), members, and archiving.
07 · Admin Tools · Groups — multi-tenant workspaces (HLRA / Social / HL Transition) each with their own reference prefix (ACT / SOC / TRA), members, and archiving.Open
Admin Tools · Integrity — Reference Integrity Status with gap detection, one-click Renumber Actions (per-group prefix), and Orphan Actions cleanup. Keeps data tidy on long-running workspaces.
08 · Admin Tools · Integrity — Reference Integrity Status with gap detection, one-click Renumber Actions (per-group prefix), and Orphan Actions cleanup. Keeps data tidy on long-running workspaces.Open

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